Coronavirus / Events Q&A

What has happened?

In order to protect the health of our members and delegates, and because coronavirus restrictions were impacting the quality of the programme, we have chosen to reschedule, postpone or cancel a number of our more imminent events

We are proud of the part that our event series plays in Scotland’s renewable energy industry and understand its importance to delegates. These decisions are taken between Scottish Renewables’ team and our elected Board, and are not made lightly. The events section of our website and this document will always contain the most up-to-date information on our events programme.

To date (March 25) the action we’re taking is:

  • Annual Conference (was March 24-25, Edinburgh): rescheduled to August 31 – September 1, Sheraton Grand Hotel, Edinburgh.
  • Young Professionals in Renewables networking reception (March 18, Edinburgh): postponed.
  • Low-Carbon Heat Conference (April 29, Glasgow): cancelled.
  • Hydrogen’s Place in the Energy System Seminar (April 30, Glasgow): cancelled.
  • Young Professionals Green Energy Awards (May 21, Glasgow): rescheduled to the week beginning June 15 with a new format of engaging online activity. Read more here.
  • Onshore Wind Conference (June 9, Glasgow): postponed.

Why?

The Prime Minister has imposed strict new rules on travel and public gatherings because of the ongoing coronavirus pandemic.

As the health and safety of our staff and delegates is our highest priority, we have chosen to cancel events in good time in order to provide suppliers and delegates with certainty.

Are all your events affected?

Scottish Renewables’ high-quality events programme is as important to us as we know it is to you.

Our events – conferences, member Forums, awards ceremonies, networking receptions and more – are of very different sizes and take place for different reasons throughout the year, so we are taking decisions on whether they can go ahead on a case by case basis, based on the most current health advice available.

If you have booked tickets to, or are speaking at, a Scottish Renewables event you will be contacted by email if a decision is made which could affect your attendance.

You can also use the events section of our website to check the current status of all our events.

You can help us make informed decisions about the future of our events: if you are unable to attend because of the ongoing coronavirus situation please let us know as soon as possible.

Will rescheduled events be the same, or are you making programme / venue changes?

We work for many months to bring together the best speakers for our events and we hope that they will be available to attend when the event is rescheduled. 

It is however understandable that individuals may have other commitments for those dates and in those circumstances we may have to make changes to event programmes. These will be reflected immediately on the relevant event programme web page.

Similarly, we would hope that venues would not need to change, but should that be the case booked delegates and speakers would be contacted by email, and can check the events section of our website for the most up-to-date information.

What happens if I am not able to attend a rescheduled event on the new date?

All event passes will be automatically moved to the new date. If you can no longer attend the event on its new date and the pass cannot be transferred to a colleague you will receive a full refund, subject to the usual terms and conditions concerning cancellation dates.

What happens if my event is cancelled?

If we are unable to reschedule the event you will receive a full refund.

How do we know the event will go ahead on the rescheduled date?

The dates which have been chosen for rescheduled events reflect our best information on the probable length of the coronavirus outbreak.

If you have booked tickets, or are speaking at, a Scottish Renewables event you will be contacted by email if a decision is made which could affect your attendance.

You can also use the events section of our website to check the current status of all our events.

What about member Forums?

Our member Forums are one of the main ways in which our members feed into Scottish Renewables policy work, which is continuing as usual.

We will therefore endeavour to ensure members Forums, which you can find listed on our website, proceed subject to the latest health advice available.

Announcements on any changes to that plan will be made by email to the relevant Forums. Please check the Forums page on our website for the most up-to-date information on these important member events.

Scottish Renewables will make use of relevant technology to allow member Forums to continue should face to face meetings not be possible.

What effect will the coronavirus have on the operation of Scottish Renewables?

Scottish Renewables will continue to operate as normal.

We have robust business continuity plans in place for unforeseen events and all our staff are now (as of March 25) working from home.

Please use the Meet the Team page on our website to find mobile numbers for Policy, Communications and Events team members, or use email as normal to contact us about the issues which matter to you. 

Our work with Scottish and UK Governments and the media will continue to the best of our ability during the coronavirus outbreak, but it is predicted that some face-to-face meetings and travel may have to be cancelled. On those occasions we will do everything in our power to ensure that our message is heard, including rescheduling high priority face-to-face meetings as soon as possible.

Scottish Renewables members will continue to receive Forum emails containing policy updates and requests for input, as well as our Daily and Monthly Briefing emails.

For further information, contact:

Rachel Dickie
Events and Membership Officer
T: 0141 353 4918
E: rdickie@scottishrenewables.com