In this Policy, unless the context otherwise requires:
“DPA” means the UK’s Data Protection Act 1998 as amended and updated from time to time;
“Members’ Areas” means any part of the Site which states that it is reserved for the use of members of SR;
“Site” means the website owned, operated and maintained by or on behalf of SR, identified by the URL “http://www.scottishrenewables.com”;
“SR” means Scottish Renewables, registered as Scottish Renewables Forum Limited, Scottish company number SC200074, having its registered office at 4 North Charlotte Street, Edinburgh EH2 4HT;
“User” means any person accessing, viewing, downloading, or using the Site or any part of the Site; and
“Vacancies Section” means that part of the Site on which Users can post vacancies
2. Collecting Information
SR is the data controller of the information collected via the Site for the purposes of the DPA. SR will not sell, share, lend, lease or rent this information to any third party in any way different from that set out in this Policy. SR collects information from Users at several different points on the Site, for example:
- When Users fill in forms on the Site. This includes information provided at the time of registering to use the Members’ Areas or the Vacancies’ Section or requesting further services and also information provided at the time of reporting a problem with the Site.
- SR may retain a record of correspondence received from Users and may record communications with Users for quality control and training purposes.
- SR may also ask Users to complete voluntary surveys for research purposes.
- Details of Users’ visits to the Site, including, but not limited to, traffic data, location data, weblogs and other communication data and the resources accessed.
SR may collect information about Users’ computers, including, where available, IP addresses (a unique identifier for computers or other access devices), operating system (for example, Microsoft Windows or Macintosh OS), internet service providers, referral pages, and browser types (for example, Microsoft Internet Explorer or Safari), for system administration and to report aggregate information. This is statistical data about Users' browsing actions and patterns, and does not identify any User. However, where Users have registered to access the Members’ Area or Vacancies Section of the Site then the recording of these Users IP addresses may be used to create and maintain log files in respect of these Users.
For the same reason, SR may obtain information about Users’ general internet usage by using a cookie file, which is a small text file that is sent by SR and is stored on Users’ computers’ hard drives or the storage memory of any other access device. Cookies help SR to improve the Site and deliver a better and more personalised service through:
- estimating the Site’s audience size and usage pattern;
- storing information about Users’ preferences, and so allow Users to customise the Site according to their individual interests;
- speeding up searches; and
- recognising Users when they return to the Site.
If Users wish to delete any cookies, they should locate the file or directory that stores cookies on their computers or other access devices.
Users may refuse to accept cookies by activating the browser setting which blocks the downloading of cookies to their computers or other access devices. However, Users should note that blocking cookies may result in Users being unable to access certain parts of the Site. Unless Users have adjusted their browser settings so as to block cookies, SR will issue cookies when Users log on to the Site.
SR may use web beacons (also known as clear GIFs or web bugs) in e-mails to track the success of marketing campaigns. Web beacons are small, invisible graphics with a unique identifier. When Users open an e-mail sent by SR, SR is able to record the fact that the e-mail was opened and which parts of the Site Users accessed following hat e-mail. SR’s web beacons do not store additional information on Users’ computers or other access devices but by communicating with cookies on the said computers or access devices, web beacons are able to notify SR whether e-mails that it has sent have been opened. Similarly, SR may use web beacons to better manage content on the Site through tracking the movement of Users on the Site. Such web beacons may be identifiable to individual Users where they have registered to access the Members’ Area or Vacancies Section of the Site.If Users object to web beacons, the instructions for deleting cookies (above) should be followed. SR will still know how many of its e-mails are opened and will automatically receive Users’ IP addresses.
3. Storage of Users’ Information
SR stores all information on its secure servers. Passwords used to access the Vacancies’ Section or Members’ Area of the Site must be kept confidential and should not be disclosed to anyone.
Unfortunately, the transmission of information via the Internet is not completely secure. Although SR will take all reasonable steps to protect Users’ information, SR cannot guarantee the security of information transmitted to the Site; any transmission is at Users’ own risk. Once SR has received the information, SR will use strict procedures and security features to try to prevent unauthorised access.
4 Communications from the Site
SR will communicate with Users directly or via the Site in the following circumstances:
Newsletter and Updates
SR may send Users registering to use the Members Areas or the Vacancies Section of the Site an initial welcome email to verify password and username. Users who have registered in this manner will occasionally receive information on products, services, special deals, and a newsletter.
On rare occasions, it may be necessary for SR to send out a strictly service-related announcement. For instance, if the Site’s service is temporarily suspended for maintenance, SR might send Users who have registered to access the Members’ Area or the Vacancies’ Section of the Site an email notifying them of this.
By registering to access the Members’ Area or the Vacancies’ Section of the Site, Users consent to being contacted by SR by e-mail for the purposes of receiving newsletters, updates and service announcements. If registered users do not wish to be contacted in this manner by SR please contact firstname.lastname@example.org
5. Uses made of Users’ Information
SR uses the information collected from Users via the Site for the following purposes:
- to enable the proper maintenance and operation of the Site;
- to ensure that content from the Site is presented to Users in the most effective manner;
- to provide Users with information requested from SR;
- to notify Users of changes to the Site;
- to allow SR to consider Users’ comments, queries and suggestions and respond;
- to comply with legal obligations; and
- to enable or facilitate the exercise of SR’s rights under the terms and conditions relating to the use of the Site.
SR shares aggregated demographic information (which does not identify individual Users) with SR’s carefully selected partners and advertisers.SR may also share non-identifiable usage information about Users with reputable third parties for the purpose of targeting SR’s advertisements on the Site.
SR may keep Users’ information for a reasonable period for these purposes.
In the event that SR goes through a transition, such as a merger or re-organisation, being acquired by another company, or disposing of a portion of its assets, Users’ information will, in most instances, be part of the assets transferred. Users will be notified of any change of responsibility for of their personal data.
7. Third party information
Where Users provide SR with information regarding another person, Users confirm that the other person has given that User his/her consent to act on his/her behalf and to the processing of his/her information by SR, and the User has informed that other person of SR’s identity, including the uses that SR will make of that other person’s information.
The Site contains links to other internet sites. This Policy applies solely to information collected via the Site, and SR is not responsible for the privacy practices of such other sites. SR encourage Users to be aware when they leave the Site and to read the privacy statements of each and every Web site that collects personally identifiable information.
9. Data Protection Act and Opting out
The Data Protection Act 1998 gives Users rights to access information held about them by SR. Any access request may be subject to a fee of £10 to meet SR’s costs. Users also have the right to have any inaccuracies in their information corrected.
10. Notification of Changes
SR does not intend to store, or currently store, financial details including credit or debit card numbers.
12. Contact Information
Scottish Renewables Forum Limited
Registered Office c/o Harper Macleod, The Ca’d'oro, 45 Gordon Street, Glasgow G1 3PE